Vacancies

We are seeking an accomplished and experienced Executive Assistant to provide exceptional, high- level support to the CEO. In this dynamic and multifaceted role, you will deliver the highest standards of assistance, encompassing a broad range of responsibilities, including complex calendar and schedule management, comprehensive travel coordination, and strategic administrative support.

This position demands a high degree of professionalism, discretion, flexibility and the ability to adapt to shifting priorities while managing multiple workstreams. Maintaining clear and efficient communication with the CEO and key stakeholders will be critical to success.

To excel in this role, you will bring advanced organisational skills, sharp judgement, and exceptional attention to detail. The ideal candidate will thrive in a fast-paced environment and demonstrate the capability to anticipate needs and deliver solutions proactively. This is an exciting opportunity to leverage your expertise and play a key role within an established and high-performing Executive Office team.

Diary Management

• Seamless Scheduling: Ensure effective coordination of the CEO's diary, working closely with contacts at affiliated companies, family members and other guests to manage commitments efficiently.

• Comprehensive Calendar Oversight: Maintain and update all Outlook calendars to accurately reflect business and private appointments, including meetings, lunches, dinners, travel arrangements, and reminders.

• Relationships: Proactively establish professional relationships with the CEO's contacts, ensuring trust and collaboration.

Administration

• Point of Contact: Serves as the initial point of contact for all telephone queries for the CEO, ensuring messages are promptly forwarded and responded to with efficiency.

• Efficient Filing: Develop, implement, and maintain an organised and efficient filing system to support smooth administrative operations.

• Document Management: Review and proofread documents prepared or required for the CEO's signature, ensuring accuracy.

• Presentation Support: Assist in the preparation and finalisation of presentations.

• Correspondence: Respond promptly and professionally to queries from external companies, global affiliated companies and internal stakeholders.

• Invoice and Expense Management: Handle the accurate and timely processing of both private and corporate invoices; compile and submit detailed expense reports.

Communication

• Communication Management: Manage all incoming communication, including emails, messages, and telephone queries, responding with accurate and appropriate replies.

• Email: Address emails and correspondence promptly, efficiently, and to the highest professional standard.

• Telephone: Provide a courteous and professional response to all telephone calls and messages, ensuring clarity and resolution.

• Updates: Proactively keep all relevant parties informed about travel plans, meetings, and guest arrangements.

Travel Management

• Travel Coordination: Manage all aspects of domestic and global travel, including preparation of detailed and adaptable itineraries, flight bookings, hotel accommodation, private transfers and restaurant reservations.

• Private Charters: Arrange and oversee the logistics of private charter flights, liaising effectively with management companies and brokers to ensure seamless arrangements.

• Visitor Travel Support: Assist in organising travel arrangements for external and internal visitors as needed, ensuring their experience aligns with the organisation's standards.

• Visa Coordination: Proactively handle visa applications and arrangements promptly and accurately.

• Availability: Remain accessible during evenings and weekends to address urgent travel-related matters when the CEO is travelling across time zones.

• Accompanying: Travel with the CEO when necessary, providing support to ensure trips run smoothly and efficiently.

Additional Projects

• Event Coordinator: Plan, coordinate and organise events to meet the required standards, ensuring adherence to defined budgets and timelines. Attendance outside of regular working hours will be required.

• Collaborative Liaison: Maintain constant communication with the CEO's Private Executive Assistant and Household Teams to ensure alignment and seamless execution of tasks.

• Ad Hoc Responsibilities: Undertake additional duties and tasks as assigned, demonstrating flexibility and willing approach to meeting organisational needs.

Skills Profile

• A minimum of 10 years' experience in a senior Executive Assistant role, preferably supporting C-suite executives.

• Proven ability to manage complex schedules, prioritise competing demands, and ensure seamless continuity in a fast-paced environment.

• Strong planning and organisational skills to manage multiple workstreams and consistently meet tight deadlines without compromising quality.

• Expertise in coordinating high-level meetings, events, and presentations with precision and exceptional attention to detail.

• Outstanding verbal and written communication skills, with the ability to draft and edit high- quality correspondence, reports, and presentations.

• Extensive experience in arranging complex domestic and international travel, including flights, accommodations, visas, transportation logistics, and preparing detailed itineraries and travel briefs. Adept at adjusting travel arrangements quickly and efficiently to accommodate last- minute changes or unforeseen circumstances.

• Sharp judgement and problem-solving skills to address challenges and navigate changing priorities effectively.

• Demonstrated and consistent history of upholding the highest standards of confidentiality, trust, and integrity, combined with unwavering professionalism in all interactions.

• A positive attitude and solution orientated mindset, contributing to a collaborative, productive, and harmonious work environment.

• Proven ability to work effectively with diverse teams and stakeholders, both locally and internationally.

• Advanced proficiency in Microsoft Office Suite.

• Flexibility and willingness to work outside standard hours as required.

Are you highly organised, proactive and passionate about delivering exceptional service in a premium property setting?

Our client, a boutique, design-led property company in the heart of London’s West End, is looking for a Tenancy Manager to join their close-knit team. With a focus on beautifully curated homes and a high-net-worth client base, they’re known for offering a seamless and stylish rental experience. This role is ideal for someone who thrives in a fast-paced environment, has a keen eye for detail, and understands the importance of white-glove service.

Key Responsibilities:

• Manage the full tenancy lifecycle from offer stage through to move-in and post-tenancy.

• Liaise with landlords, tenants, and internal teams to ensure all documentation is accurate, compliant, and delivered on time.

• Coordinate referencing, Right to Rent checks, tenancy agreements, deposits, and compliance paperwork.

• Oversee move-in logistics including inventory reports, keys, welcome packs, and property readiness.

• Act as the first point of contact for tenants during their tenancy regarding any queries or updates.

• Ensure all systems and records are kept up to date and in line with legal and regulatory standards.

• Build strong working relationships with the lettings team to ensure a joined-up approach and smooth client experience.

• Handle tenancy renewals, terminations, and deposit returns in a timely and professional manner.

The Ideal Candidate:

• Previous experience in a tenancy progression or lettings support role is essential.

• Knowledge of tenancy law and the UK lettings process, especially in the premium London market.

• Excellent organisational skills and attention to detail.

• A calm, solutions-focused approach with the ability to multitask and manage competing priorities.

• Strong communication and interpersonal skills – confident dealing with high-end clientele.

• Experience using lettings/CRM software (e.g., Reapit, Alto, or similar).

• Professional, discreet, and service-oriented mindset.

Why Apply?

• Work with a creative, design-focused company in a vibrant part of London.

• Join a supportive and collaborative team that genuinely values quality and care.

• Opportunity to work with stunning homes and a prestigious client base.

• Monday to Friday role with a clear scope and room for growth.

Are you a master organiser with a black belt in logistics and an eye for the tiniest detail? Do you thrive in dynamic, high-standard environments and love the thrill of managing beautiful properties across the UK?

Our high-profile client is seeking a polished and proactive Private Estate Manager to oversee an exceptional portfolio of private residences across London and the South of England. This is not your average 9-5, you’ll be hands-on, on the move and at the heart of a fast-paced world.

The Role Includes:

• Being the go-to person for all estate-related matters.

• Booking and managing contractors, trades and suppliers.

• Regular travel between properties to ensure impeccable standards.

• Overseeing refurbishments, landscaping and interior updates.

• Full responsibility for hiring, training and managing household staff across multiple residences , including housekeepers, chefs and other domestic team.

• Sourcing and vetting new hires with discretion and efficiency, from recruitment through to onboarding and probation management.

• Working directly with the client; they’re hands-on, meticulous and expect the same. We’re looking for someone who can anticipate needs before they’re spoken.

What We’re Looking For:

• A seasoned estate/property manager with experience in ultra-high-net-worth environments.

• Proven ability to recruit, manage and retain private household staff in demanding, multi-property settings.

• Unflappable, with a hawk’s eye for detail.

• Strong knowledge of contract negotiations and scheduling.

• Happy working independently, but confident working closely with an exacting, highly involved principal.

• Willingness to travel frequently, this is very much a boots-on-the-ground role.

• Impeccable discretion and confidentiality.

Perks of the Role:

• Competitive salary 

• Travel opportunities to stunning homes in beautiful locations

• Work with a client who values excellence; your work will always be appreciated and noticed.

• Variety, challenge and never a dull moment!

Salary: Up to £80,000 + Expenses
Contract: Full-time, Permanent
Start Date: ASAP – we're ready when you are!

To apply:
Please send your CV and cover letter detailing your relevant experience to emma@colvillesearch.co.uk.

* As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

A rare opportunity has arisen for an experienced and highly organised Office Manager to join a prestigious private family office in the heart of London. If you're someone who thrives in a fast-paced, high-performing environment and takes pride in being the engine room of a business, this role could be your perfect next move.

Why This Role?

Join a collaborative and professional team where your contributions will truly make a difference. You’ll play a pivotal role in ensuring the day-to-day operations of the office run seamlessly. This is your chance to become an integral part of a close-knit, forward-thinking environment where no two days are the same.

Key Responsibilities:

• Office Operations – Oversee the smooth running of the office, including ordering supplies, managing meeting rooms, and ensuring all day-to-day operations are seamless.

• Facilities Management – Work closely with the property team to coordinate repairs, maintenance, and office improvements.

• Vendor & Supplier Management – Manage key service providers, negotiate contracts, and ensure service delivery remains consistently high.

• Environment & Efficiency – Maintain a clean, professional, and well-functioning workspace, including managing office equipment and coordinating cleaning schedules.

• Health & Safety – Lead on safety and compliance measures, from fire drills and first aid to risk assessments and ensuring all protocols are followed.

• Logistics & Moves – Organise office moves, seating plans, and contribute to layout redesigns or renovation projects.

About You:

• Proven experience in a similar office management or facilities management role

• Exceptionally organised and able to juggle multiple priorities effortlessly

• A confident communicator with strong interpersonal and relationship-building skills

• Knowledgeable in health and safety procedures and compliance

• Proactive, resourceful, and always two steps ahead

To apply:
Please send your CV and cover letter detailing your relevant experience to emma@colvillesearch.co.uk.

* As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

Are you passionate about property? Do you love helping people and providing top-notch customer service? If you're looking for a rewarding career with a fast-paced, friendly team, I want to hear from you!

The Role: As a Lettings Team Assistant, you’ll be at the heart of our day-to-day operations. You will:

• Assist in managing property viewings, from scheduling to conducting tours.

• Support lettings negotiators with administrative tasks, ensuring smooth operations.

• Communicate effectively with tenants, landlords, and external contacts.

• Help ensure properties are marketed and listed on all relevant platforms.

• Offer excellent customer service, answering queries and providing information to clients.

• Help maintain an organised database of properties, applicants, and contacts.

What We’re Looking For:

• Customer-Centric Mindset – You’re passionate about helping people and delivering excellent service.

• Organised & Detail-Oriented – You thrive in an environment where no detail is overlooked.

• Team Player – You’re collaborative and eager to work with others to achieve team goals.

• Proactive & Adaptable – You take initiative and stay calm in a fast-paced, ever-changing environment.

• Previous Experience? – While experience in lettings or property is a bonus, a positive attitude and willingness to learn are just as important.

To apply:
Please send your CV and cover letter detailing your relevant experience to emma@colvillesearch.co.uk.

* As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

Team Assistant to CEO – Interactive Entertainment Investment Bank
£35,000 + Generous Bonus + Overtime | London

Our client is the world’s largest independent investment bank dedicated exclusively to interactive entertainment, with offices in London, San Francisco, and Berlin.

We’re offering a rare opportunity to join this dynamic firm as a Team Assistant, with a primary focus on supporting the CEO. Known for his exceptional leadership and genuine care for his team, the CEO is seeking a reliable, proactive individual who thrives in a fast-paced, high-reward environment.

You’ll also work closely with two experienced assistants and the US Office Manager, supporting senior leadership including VPs, MDs, and Partners.

What you’ll do:

• Manage complex travel and scheduling

• Handle diary management and expenses

• Provide documentation and office support

• Use Assistant, the firm's internal scheduling platform

What we’re looking for:

• A committed professional who sees this as a long-term career

• Willingness to work flexible hours, including evenings/weekends (paid at time and a half)

• A polished, detail-oriented multitasker who can become indispensable to the CEO

Perks:

• Exceptional financial growth potential

• Bonus structure and overtime pay

• Travel opportunities

• A genuinely supportive and ambitious team culture

Make the CEO’s life run smoothly — and unlock a world of opportunity in return.

* As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.