Vacancies

🚀 Property Management Administrator

📍 Finsbury Circus, London

An exciting opportunity has arisen for a highly organised and proactive Property Management Administrator to join a fast-paced, friendly team in the heart of the City.

You’ll support Property Managers in delivering a first-class service to clients and tenants across a varied portfolio.

Key Responsibilities:

• Assisting with lease administration and tenancy renewals

• Coordinating inspections, maintenance and contractor works

• Supporting compliance, Health & Safety and legislative requirements

• Managing property records, utilities and invoice processing

• Assisting with sales due diligence and client reporting

• Providing general administrative support to the wider team

What We’re Looking For:

• Strong organisational and communication skills

• Excellent attention to detail

• Ability to multitask in a busy environment

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Property administration experience desirable

🌟 Fantastic City location, supportive team culture and real scope for career progression.

As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

Personal Assistant / Office Manager

📍 Oxford Circus, London | 🏢 Hybrid (3 days in-office)

💷 Salary: £42,000

We’re a growing professional consultancy in the heart of Oxford Circus, looking for a confident and highly organised Personal Assistant / Office Manager to join our close-knit support team.

You’ll work alongside two experienced PAs, providing trusted support to senior leaders up to Board level, while keeping the office running smoothly behind the scenes. It’s a varied, hands-on role with real visibility and responsibility.

What You’ll Be Doing

• Providing proactive PA support to senior and Board-level stakeholders

• Managing diaries, meetings, travel, and correspondence

• Preparing documents and presentations

• Acting as a key point of contact internally and externally

• Overseeing day-to-day office management, suppliers, and facilities

What We’re Looking For

• PA or EA experience, ideally within professional services

• Confident supporting senior leadership

• Organised, detail-focused, and discreet

• A team player with a positive, can-do attitude

Perfect for a second or third-job PA ready to step up in a professional consultancy environment.

* As a boutique agency, Colville Search receives a high volume of applications and unfortunaty, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

Administrative Assistant

Salary: Circa £35,000 | Full-time, office- based (5 days)
Our client are a friendly, design-led architectural practice with a strong track record of staff longevity and a genuinely supportive team culture. People tend to stay with them because the environment is welcoming, collaborative, and respectful — making this a great place to start and build a career.

The Role

This is an excellent entry-level opportunity for someone organised, personable, and eager to learn. You’ll be the first point of contact for the studio and play a key role in keeping the office running smoothly, while gaining valuable experience within a creative professional environment.

Key Responsibilities

Welcoming visitors and managing front-of-house Answering calls, emails, and handling post Supporting the team with general admin and office coordination Assisting with document preparation and meeting arrangements

About You

Friendly, reliable, and well organised Confident communicator with a professional manner Comfortable using Microsoft Office An interest or background in design or architecture is an advantage, but not essential

What they Offer

Salary circa £27,000
A warm, close-knit team where people are supported and valued Long-term career potential with opportunities to learn, grow, and develop
A stable, well-established practice with low staff turnover

* As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

Executive Assistant / Private PA to High-Profile Principal

Full-time | London & International Travel

We are seeking an experienced and highly organised Executive Assistant to provide seamless professional and personal support to a busy high-profile individual. This is a hands-on, fast-paced role requiring impeccable discretion, initiative, and the ability to operate confidently in both corporate and private settings. This is a hands-on, 24/7 role requiring flexibility and availability outside of standard working hours to support the Principal’s dynamic schedule.

Key Responsibilities

Executive & Business Support

Provide full executive-level administrative support, including complex diary and schedule management across multiple time zones. Coordinate and manage on-set schedules, production meetings, and professional engagements, ensuring smooth communication between teams. Handle confidential documents, contracts, and correspondence, liaising with legal, accounting, and business representatives as required. Manage and track expenses, budgets, and invoices, working closely with financial and business managers. Assist with project logistics, including travel, accommodation, and on-site requirements for work-related events and productions.  

Property & Household Management

Oversee the running of multiple residences, ensuring they are maintained to a high standard and fully operational at all times. Coordinate household staff and service providers, including housekeepers, chefs, gardeners, nannies, and maintenance teams. Manage rotas, payroll coordination, and staff schedules, ensuring coverage across all properties. Source and liaise with contractors and suppliers, obtaining quotes and supervising works when required. Ensure all properties are stocked and prepared for the principal’s arrival — from housekeeping standards to security arrangements. Works seamlessly and collaboratively with the Principal’s partner’s PA to ensure full alignment across professional, household, and family matters.  

Private & Personal Support

Manage personal diary, appointments, and lifestyle needs, ensuring smooth coordination between professional and family life. Organise private travel, including charter flights, villas, hotels, and transportation logistics. Plan and oversee holidays, family trips, and social events, ensuring all details are managed to the highest standard. Handle gift sourcing, wardrobe coordination, and personal shopping when needed. Support with personal correspondence, errands, and family logistics, maintaining absolute confidentiality.  

Stakeholder & Relationship Management

Serve as a key liaison between the Principal and their network of lawyers, accountants, business managers, and security professionals. Act as the first point of contact for all communications, filtering requests and prioritising accordingly. Build strong relationships with household and business teams, ensuring effective communication and consistent standards across all areas. 

Candidate Profile

Minimum 5+ years’ experience as an EA/PA. Highly organised, adaptable, and calm under pressure. Problem solver with exceptional attention to detail and follow-through. “Can-do” attitude – proactive, solutions-oriented, and resourceful. Smart, tough, and discreet – able to maintain confidentiality and handle sensitive matters with maturity. Straight-talking yet diplomatic, confident liaising with senior professionals and service staff alike. Upbeat, professional demeanour and ability to represent the Principal positively at all times. Flexibility to travel internationally and work across varying time zones as required. As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

* As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

Community Lettings Manager

Help people find homes. Bring empty spaces to life.

We transform empty buildings into affordable, community-driven homes — and we’re looking for a Community Lettings Manager who loves people, thrives on connection, and wants their work to make a real social impact.

What you’ll do

• Show potential residents inspiring spaces and support them through the journey to move-in.

• Jump into viewings and follow-ups to keep momentum high.

• Be the friendly first point of contact, creating a warm and engaging experience for every applicant.

• Keep listings clear and inviting, and make sure our CRM stays organised and up to date.

• Work with our onboarding team to ensure a smooth transition into the community.

You’ll thrive if you…

• Are confident, charismatic, and love talking to people.

• Want a purpose-led role that strengthens communities.

• Stay organised, proactive, and upbeat in a fast-moving environment.

Benefits

• £55,000 + discretionary bonus

• 25 days holiday (+1 per year)

• Birthday day off

If you’re passionate about people and community, we’d love to hear from you.

* As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

* As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

Job Title: Office/ Team Assistant (Office-Based)

Location:

Our client is a forward-thinking commercial property developer specialising in creating innovative environments within the student accommodation, build-to-rent, and healthcare sectors. Their projects are designed to blend state-of-the-art technology with cutting-edge design, aiming to transform communities and create spaces that enhance quality of life.

Role Overview

Our client are seeking a proactive and detail-oriented Office Assistant/ Team Assistant to provide administrative support across their dynamic team. This role offers an excellent opportunity to gain exposure to the real estate development industry whilst allowing you to continue to make a real contribution to the company. You will also support the Graphic Designer bringing a keen design eye, assisting with content creation, and helping manage social media platforms to ensure campaigns and project visuals are engaging and on-brand.

Key Responsibilities

• Provide general administrative support, including filing, photocopying, scanning, and data entry.

• Answer and direct phone calls, emails, and other correspondence in a professional manner.

• Schedule and coordinate meetings, appointments, and team events.

• Assist with preparing documents, reports, and presentations related to ongoing projects.

• Collaborating with the Graphic Designer to support content creation and assist with the execution of projects and marketing campaigns

• Maintain office supplies, organise stock, and handle orders as required.

• Support team members with ad hoc tasks and projects, particularly in relation to real estate developments.

• Welcome visitors and ensure meeting rooms are prepared.

• Uphold office standards, organisation, and cleanliness.

Skills & Experience

Essential:

• Strong organisational and time-management skills.

• Excellent communication skills, both written and verbal.

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Keen eye for detail and accuracy.

• Positive, proactive, and flexible attitude.

• A creative eye with a strong knowledge if design

• Strong knowledge of Adobe

Desirable:

• Previous experience in an office, administration, or customer service role.

• Interest or background in real estate development or construction.

• Knowledge of office equipment and procedures.

• Strong creative sense and enthusiasm for social media content creation.

On offer;

• A supportive environment with opportunities for growth and career development within the real estate sector.

• Training and mentoring to build your skills and confidence.

• A collaborative, friendly, and inclusive workplace culture.

• Competitive salary and benefits package.

* As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

Lettings Negotiator – Boutique Luxury Estate Agency (West End)

A prestigious boutique estate agency based in the West End is seeking an ambitious and polished Lettings Negotiator to join their high-performing team.

This is a fantastic opportunity for an experienced negotiator who thrives in the prime and super-prime London market and is passionate about delivering an exceptional, discreet service to a discerning clientele.

The Role

Managing the full lettings process from instruction to completion Building and maintaining strong relationships with landlords and tenants Conducting high-quality property viewings in line with luxury brand standards Negotiating and securing successful lettings at premium values Generating new business and contributing to portfolio growth Delivering a first-class, tailored service at all times The Ideal Candidate

Minimum of 3 years’ experience as a Lettings Negotiator (essential) Proven track record of strong sales performance and consistent results Exceptionally well presented, professional, and confident Strong negotiation and communication skills Passion for working within the luxury, high-end residential market Highly motivated, target-driven, and commercially astute Package

Basic salary: £30,000 Strong, uncapped commission structure Opportunity to work with a respected, boutique brand in the West End Supportive, professional environment with high-calibre stock and clients Company car provided for business and personal use