Vacancies

Project & Legal Coordinator – Property Development

📍 Camden, London (NW3) | 💰 £40,000

About the Role

We’re looking for a highly organised and commercially minded Project & Legal Coordinator to join a fast-moving property development environment.

This role sits at the heart of live deals and developments — ensuring that legal processes run smoothly and projects stay on track from acquisition through to completion.

If you enjoy working closely with lawyers, managing transactions, and keeping complex projects moving, this is a brilliant opportunity to step into a more commercially involved role.

Key Responsibilities

⚖️ Legal & Transaction Management

Act as the key link between the business and external solicitors Coordinate property transactions including acquisitions, disposals, leases, and planning agreements Manage the progression from Heads of Terms through to legal completion Oversee due diligence processes, ensuring all documentation is complete and accurate Handle legal enquiries and manage document flow across multiple stakeholders Track legal milestones, deadlines, and deliverables to keep deals progressing Support AML and compliance processes

🏗️ Project Coordination

Support multiple developments across planning, construction, and completion stages Liaise with consultants, contractors, and planning authorities to drive progress Coordinate documentation for practical completion and handover (warranties, EPCs, certifications) Maintain structured document management systems and data rooms Track project timelines, actions, and dependencies across multiple workstreams

What We’re Looking For

Experience in property, legal coordination, or transaction-focused roles Strong understanding of property legal processes and documentation Highly organised with the ability to manage multiple projects simultaneously Confident working with lawyers and senior stakeholders Detail-oriented, proactive, and commercially aware

Why Apply?

Exposure to high-value property deals and developments A role with real responsibility — owning processes, not just supporting them Opportunity to grow within a fast-paced, deal-driven environment

As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

Personal Assistant / Office Manager

📍 Oxford Circus, London | 🏢 Hybrid (3 days in-office)

💷 Salary: £42,000

We’re a growing professional consultancy in the heart of Oxford Circus, looking for a confident and highly organised Personal Assistant / Office Manager to join our close-knit support team.

You’ll work alongside two experienced PAs, providing trusted support to senior leaders up to Board level, while keeping the office running smoothly behind the scenes. It’s a varied, hands-on role with real visibility and responsibility.

What You’ll Be Doing

• Providing proactive PA support to senior and Board-level stakeholders

• Managing diaries, meetings, travel, and correspondence

• Preparing documents and presentations

• Acting as a key point of contact internally and externally

• Overseeing day-to-day office management, suppliers, and facilities

What We’re Looking For

• PA or EA experience, ideally within professional services

• Confident supporting senior leadership

• Organised, detail-focused, and discreet

• A team player with a positive, can-do attitude

Perfect for a second or third-job PA ready to step up in a professional consultancy environment.

* As a boutique agency, Colville Search receives a high volume of applications and unfortunaty, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

Administrative Assistant

Salary: Circa £35,000 | Full-time, office- based (5 days)
Our client are a friendly, design-led architectural practice with a strong track record of staff longevity and a genuinely supportive team culture. People tend to stay with them because the environment is welcoming, collaborative, and respectful — making this a great place to start and build a career.

The Role

This is an excellent entry-level opportunity for someone organised, personable, and eager to learn. You’ll be the first point of contact for the studio and play a key role in keeping the office running smoothly, while gaining valuable experience within a creative professional environment.

Key Responsibilities

Welcoming visitors and managing front-of-house Answering calls, emails, and handling post Supporting the team with general admin and office coordination Assisting with document preparation and meeting arrangements

About You

Friendly, reliable, and well organised Confident communicator with a professional manner Comfortable using Microsoft Office An interest or background in design or architecture is an advantage, but not essential

What they Offer

Salary circa £27,000
A warm, close-knit team where people are supported and valued Long-term career potential with opportunities to learn, grow, and develop
A stable, well-established practice with low staff turnover

* As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

Executive Assistant / Private PA to High-Profile Principal

Full-time | London & International Travel

We are seeking an experienced and highly organised Executive Assistant to provide seamless professional and personal support to a busy high-profile individual. This is a hands-on, fast-paced role requiring impeccable discretion, initiative, and the ability to operate confidently in both corporate and private settings. This is a hands-on, 24/7 role requiring flexibility and availability outside of standard working hours to support the Principal’s dynamic schedule.

Key Responsibilities

Executive & Business Support

Provide full executive-level administrative support, including complex diary and schedule management across multiple time zones. Coordinate and manage on-set schedules, production meetings, and professional engagements, ensuring smooth communication between teams. Handle confidential documents, contracts, and correspondence, liaising with legal, accounting, and business representatives as required. Manage and track expenses, budgets, and invoices, working closely with financial and business managers. Assist with project logistics, including travel, accommodation, and on-site requirements for work-related events and productions.  

Property & Household Management

Oversee the running of multiple residences, ensuring they are maintained to a high standard and fully operational at all times. Coordinate household staff and service providers, including housekeepers, chefs, gardeners, nannies, and maintenance teams. Manage rotas, payroll coordination, and staff schedules, ensuring coverage across all properties. Source and liaise with contractors and suppliers, obtaining quotes and supervising works when required. Ensure all properties are stocked and prepared for the principal’s arrival — from housekeeping standards to security arrangements. Works seamlessly and collaboratively with the Principal’s partner’s PA to ensure full alignment across professional, household, and family matters.  

Private & Personal Support

Manage personal diary, appointments, and lifestyle needs, ensuring smooth coordination between professional and family life. Organise private travel, including charter flights, villas, hotels, and transportation logistics. Plan and oversee holidays, family trips, and social events, ensuring all details are managed to the highest standard. Handle gift sourcing, wardrobe coordination, and personal shopping when needed. Support with personal correspondence, errands, and family logistics, maintaining absolute confidentiality.  

Stakeholder & Relationship Management

Serve as a key liaison between the Principal and their network of lawyers, accountants, business managers, and security professionals. Act as the first point of contact for all communications, filtering requests and prioritising accordingly. Build strong relationships with household and business teams, ensuring effective communication and consistent standards across all areas. 

Candidate Profile

Minimum 5+ years’ experience as an EA/PA. Highly organised, adaptable, and calm under pressure. Problem solver with exceptional attention to detail and follow-through. “Can-do” attitude – proactive, solutions-oriented, and resourceful. Smart, tough, and discreet – able to maintain confidentiality and handle sensitive matters with maturity. Straight-talking yet diplomatic, confident liaising with senior professionals and service staff alike. Upbeat, professional demeanour and ability to represent the Principal positively at all times. Flexibility to travel internationally and work across varying time zones as required. As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

* As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

Community Lettings Manager

Help people find homes. Bring empty spaces to life.

We transform empty buildings into affordable, community-driven homes — and we’re looking for a Community Lettings Manager who loves people, thrives on connection, and wants their work to make a real social impact.

What you’ll do

• Show potential residents inspiring spaces and support them through the journey to move-in.

• Jump into viewings and follow-ups to keep momentum high.

• Be the friendly first point of contact, creating a warm and engaging experience for every applicant.

• Keep listings clear and inviting, and make sure our CRM stays organised and up to date.

• Work with our onboarding team to ensure a smooth transition into the community.

You’ll thrive if you…

• Are confident, charismatic, and love talking to people.

• Want a purpose-led role that strengthens communities.

• Stay organised, proactive, and upbeat in a fast-moving environment.

Benefits

• £55,000 + discretionary bonus

• 25 days holiday (+1 per year)

• Birthday day off

If you’re passionate about people and community, we’d love to hear from you.

* As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

* As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

Executive Assistant to Managing Director (with a Legal Twist!)

📍 Camden, London | 💰 £55,000 | Fast-paced Property Development

Not your typical EA role…

We’re looking for a sharp, proactive Executive Assistant who thrives at the centre of the action — someone who can keep a Managing Director on track while helping drive complex property deals forward.

This is part EA, part deal coordinator, part legal right-hand — with exposure to HR, sales, and operations.

🚀 What You’ll Be Doing

• Acting as the bridge between the business and external lawyers

• Coordinating property transactions – acquisitions, disposals, leases

• Managing Heads of Terms, due diligence, and legal documentation

• Keeping deals moving by chasing solicitors, tracking progress, and resolving bottlenecks

• Supporting the MD with high-level organisation, priorities, and communication

⚖️ The Legal Edge

You don’t need to be a lawyer — but you do need to:

• Be confident handling legal documents and processes

• Understand property transactions and deal flow

• Stay on top of AML, compliance, and documentation

• Communicate comfortably with lawyers, lenders, and investors

📊 HR & People Involvement

• Supporting recruitment processes – interview coordination, offers, onboarding

• Assisting with contracts, payroll changes, and staff documentation

• Helping manage HR policies, leave tracking, and employee communications

• Handling sensitive matters with discretion and professionalism

📈 Sales & Commercial Exposure

• Supporting sales processes across property developments

• Liaising with agents and managing enquiries and offers

• Tracking pricing, availability, and sales progression

• Contributing to marketing materials and launch coordination

💡 What We’re Looking For

• Highly organised, detail-obsessed, and proactive

• Commercially aware with a problem-solving mindset

• Comfortable juggling multiple fast-moving workstreams

• Experience in property, legal, HR, or deal-driven environments is important

✨ Why This Role?

• Real exposure to high-value property deals

• A genuinely multidisciplinary role across legal, HR, and sales

• A chance to become a trusted partner to senior leadership

• A role where you own processes, not just support them

Colville Search are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Colville Search please do not hesitate to contact the consultant you deal with directly.

Lettings Negotiator – Boutique Luxury Estate Agency (West End)

A prestigious boutique estate agency based in the West End is seeking an ambitious and polished Lettings Negotiator to join their high-performing team.

This is a fantastic opportunity for an experienced negotiator who thrives in the prime and super-prime London market and is passionate about delivering an exceptional, discreet service to a discerning clientele.

The Role

Managing the full lettings process from instruction to completion Building and maintaining strong relationships with landlords and tenants Conducting high-quality property viewings in line with luxury brand standards Negotiating and securing successful lettings at premium values Generating new business and contributing to portfolio growth Delivering a first-class, tailored service at all times The Ideal Candidate

Minimum of 3 years’ experience as a Lettings Negotiator (essential) Proven track record of strong sales performance and consistent results Exceptionally well presented, professional, and confident Strong negotiation and communication skills Passion for working within the luxury, high-end residential market Highly motivated, target-driven, and commercially astute Package

Basic salary: £30,000 Strong, uncapped commission structure Opportunity to work with a respected, boutique brand in the West End Supportive, professional environment with high-calibre stock and clients Company car provided for business and personal use

Job Title: Junior Client Accounts Assistant (Entry Level)
Location: West End, London (Hybrid Working)
Salary: £27,500 per annum

About the Company
We are a prestigious luxury property firm based in London’s West End, renowned for delivering exceptional service across high-end residential portfolios. With a strong reputation for excellence and attention to detail, we are looking to expand our finance team with a motivated and detail-oriented Junior Client Accounts Assistant.

The Role
This is an exciting entry-level opportunity for someone looking to build a career within accounts and finance. Working closely with the Client Accounts team, you will support the day-to-day financial management of a premium property portfolio.

We are looking for someone who is highly data-driven, organised, and eager to learn, with a genuine desire to develop within an accounts-focused role.

Key Responsibilities

• Assisting with the preparation and maintenance of client accounts

• Processing invoices, receipts, and payments accurately

• Reconciling accounts and investigating discrepancies

• Supporting the production of financial reports

• Maintaining accurate financial records and databases

• Liaising with internal teams and external clients where required

About You

• A strong interest in pursuing a career in accounts/finance

• Highly numerate with strong attention to detail

• Data-driven mindset with good analytical skills

• Proficient in Microsoft Excel (or willingness to learn)

• Excellent organisational and communication skills

• A proactive attitude and willingness to learn

What We Offer

• Competitive salary of £27,500

• Hybrid working (2 days from home, 3 days in the office)

• Opportunity to develop and grow within a luxury property environment

• Supportive and collaborative team culture

• Exposure to high-value client portfolios

If you are looking to take your first step into an accounts career within a dynamic and prestigious property firm, we would love to hear from you.

As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.