Vacancies

Executive Assistant to Directors & Founders

Location: Central London (5 days in Brixton)
Salary: £40,000 – £60,000, depending on experience and personality

About Us
We’re a fast-growing, design-led property firm redefining how people live, work, and invest in creative spaces. Our dynamic team blends the worlds of property, space, and entrepreneurship — and we’re looking for an equally driven and charismatic Executive Assistant to keep everything running smoothly behind the scenes.

The Role
This is not your typical EA job. You’ll be working directly with the Directors and Founders, supporting them across a wide range of business and creative initiatives. Your role will be integral to the rhythm of the company — ensuring the leadership team stays organised, connected, and able to focus on growing the business.

You’ll have the chance to get involved in everything from client relations and team culture to launches and strategic projects.

Key Responsibilities

Provide high-level administrative and organisational support to the Directors and Founders Manage complex diaries, travel arrangements, and meeting schedules Act as the central point of contact between stakeholders, clients, and internal teams Prepare presentations, documents, and reports — bringing a creative eye for design and detail Support on key projects, events, and social initiatives within the business Anticipate needs, solve problems proactively, and always stay two steps ahead Help maintain the vibrant, fast-paced culture of a young, ambitious firm.

About You
You’ll thrive in this role if you’re energetic, curious, and quick-thinking — someone who loves being at the heart of things. Personality is everything: you’ll need confidence, tact, and genuine warmth to work closely with senior leaders and clients alike.

We’re looking for someone who is:

Highly organised with strong attention to detail and follow-through Discreet, reliable, and impeccably trustworthy Confident communicating at all levels, from boardroom to site visits Naturally proactive — you see what needs doing and make it happen Tech-savvy and comfortable with digital tools, from Google Workspace to platforms like Notion or Slack Interested in property, design, or the creative industries (previous experience in these is a bonus, but not essential!)

Why Work With Us

A creative, collaborative team environment with real autonomy Exposure to high-profile projects and entrepreneurial leaders Hybrid working and a vibrant central London office
Competitive salary (£40k–£60k based on experience and fit)
Plenty of growth opportunities as the company continues to expand * 

As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

Building Manager / Facilities Manager / Project Manager

Location: Battersea, London

Salary: £40,000 per annum

Property Portfolio:
134 high-end residential flats
Luxury private gym
 2 commercial offices

Role Overview

We are seeking an experienced andhighly professional Building / Facilites / Project Manager to oversee the day-to day operations of a prestigious residential and mixed use development in Battersea.

This is a clientfacing role requiring exceptional communication skills, strong organisational ability, and confidence when dealing with residents and directors with the highest standards.The successful candidate will act as the central point of contact between residents, directors, the property management team, contractors, and service providers.

Key Responsibilities

Building Facilities Management

Oversee the smooth day to day operation of the building, ensuring the highest standards of presentation, safety, and 
functionality
Manage all hard and soft services, including cleaning, maintenance, security, systems, and 
waste management
Ensure full compliance with health & safety legislation, fire safety, and statutory
requirements
Conduct regular site inspections and proactively identify issues before they escalate

Resident Stakeholder Liaison

Act as the main point of contact for residents, responding to queries and concerns professional and efficiently
Confidently manage relationships with residents who expect exceptional service and attention to detail

Liaise closely with the directors, providing clear communication, updates, and professional advice
Work collaboratively with the appointed Property Management firm

Project Management

Manage and deliver building-related projects, refurbishments, and improvement works
Oversee contractors, ensuring works are delivered on time, within budget, and to a high 
standard
Prepare project plans, schedules, and reports as required
Monitor contractor performance and enforce service level agreements

Financial & Administrative Duties

Assist with budgeting, and cost control
Approve invoices and monitor expenditure in line with agreed budgets
Maintain accurate records, reports, and compliance documentation

Skills Experience Required

Proven experience in a Building Manager, Facilities Manager, or Project Manager role (ideally within residential or mixed-use developments)
Confident and professional communicator, comfortable dealing with high-net worth residents and senior stakeholders
Strong organisational and problem-solving skills
Ability to manage multiple priorities in a fast-paced environment
Experience managing contractors and service providers
Good understanding of UK health & safety and building compliance requirements
Calm, assertive, and solutions-focused approach

Personal Attributes

Highly professional and well-presented
Detail-oriented with a commitment to excellence
Proactive, reliable, and accountable
Confident handling challenging conversations with diplomacy and tact

* As a boutique agency, Colville Search receives a high volume of applications and unfortunaty, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

Office Manager & Team Assistant

Location:Camden

Salary:£27,000 - £30,000

Join a lovely luxury interior design and property development firm as anOffice Manager & Team Assistant. This is a varied, hands-on role supporting the team across office operations, HR, finance, and marketing.

Key Responsibilities:

• Front-of house: greet visitors, manage calls and emails.

• Office management: supplies, vendors, maintenance, and Health & Safety.

• Team support: diaries, meetings, travel, and general administration.

• HR & finance support: staff records, onboarding, invoicing, and expenses.

• Marketing & events: website updates, content shoots, and team celebrations.

You Are:

Confident, professional, and organised. Excellent on the phone with strong attention to detail.
Proactive, flexible, and eager to learn.
Friendly, approachable, and supportive of a creative team.

Why Join:

Long-term, supportive environment.
Exposure to multiple business areasOpportunities to learn, grow, and take ownership

* As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

Executive Assistant / Private PA to High-Profile Principal

Full-time | London & International Travel

We are seeking an experienced and highly organised Executive Assistant to provide seamless professional and personal support to a busy high-profile individual. This is a hands-on, fast-paced role requiring impeccable discretion, initiative, and the ability to operate confidently in both corporate and private settings. This is a hands-on, 24/7 role requiring flexibility and availability outside of standard working hours to support the Principal’s dynamic schedule.

Key Responsibilities

Executive & Business Support

• Provide full executive-level administrative support, including complex diary and schedule management across multiple time zones.

• Coordinate and manage on-set schedules, production meetings, and professional engagements, ensuring smooth communication between teams.

• Handle confidential documents, contracts, and correspondence, liaising with legal, accounting, and business representatives as required.

• Manage and track expenses, budgets, and invoices, working closely with financial and business managers.

• Assist with project logistics, including travel, accommodation, and on-site requirements for work-related events and productions.

Property & Household Management

• Oversee the running of multiple residences, ensuring they are maintained to a high standard and fully operational at all times.

• Coordinate household staff and service providers, including housekeepers, chefs, gardeners, nannies, and maintenance teams.

• Manage rotas, payroll coordination, and staff schedules, ensuring coverage across all properties.

• Source and liaise with contractors and suppliers, obtaining quotes and supervising works when required.

• Ensure all properties are stocked and prepared for the principal’s arrival — from housekeeping standards to security arrangements.

• Works seamlessly and collaboratively with the Principal’s partner’s PA to ensure full alignment across professional, household, and family matters.

Private & Personal Support

• Manage personal diary, appointments, and lifestyle needs, ensuring smooth coordination between professional and family life.

• Organise private travel, including charter flights, villas, hotels, and transportation logistics.

• Plan and oversee holidays, family trips, and social events, ensuring all details are managed to the highest standard.

• Handle gift sourcing, wardrobe coordination, and personal shopping when needed.

• Support with personal correspondence, errands, and family logistics, maintaining absolute confidentiality.

•  

Stakeholder & Relationship Management

• Serve as a key liaison between the Principal and their network of lawyers, accountants, business managers, and security professionals.

• Act as the first point of contact for all communications, filtering requests and prioritising accordingly.

• Build strong relationships with household and business teams, ensuring effective communication and consistent standards across all areas.

Candidate Profile

• Minimum 5+ years’ experience as an EA/PA.

• Highly organised, adaptable, and calm under pressure.

• Problem solver with exceptional attention to detail and follow-through.

• “Can-do” attitude – proactive, solutions-oriented, and resourceful.

• Smart, tough, and discreet – able to maintain confidentiality and handle sensitive matters with maturity.

• Straight-talking yet diplomatic, confident liaising with senior professionals and service staff alike.

• Upbeat, professional demeanour and ability to represent the Principal positively at all times.

• Flexibility to travel internationally and work across varying time zones as required.

We’re delighted to be working with a dynamic and forward-thinking education and tutoring centre based in the heart of Chelsea, who are looking for a bright, organised and personable Receptionist & Communications Assistant to join their growing team.

This is a varied and rewarding role that combines front-of-house responsibilities with administrative and communications support — perfect for someone who enjoys working in a warm, professional environment with a strong sense of purpose.

Key Responsibilities:

• Provide a welcoming and professional first point of contact for parents, students and visitors

• Manage the front desk, phones and email correspondence with efficiency and warmth

• Support with internal and external communications, including newsletters, social media updates and event coordination

• Assist with scheduling, bookings and student record management

• Liaise with tutors and staff to ensure smooth daily operations

• Contribute to maintaining an organised, positive and engaging learning environment

Skills & Experience:

• Previous experience in a receptionist, administrative or communications support role

• Excellent written and verbal communication skills

• Warm, professional manner and strong customer service focus

• Highly organised with great attention to detail

• Confident with Microsoft Office and comfortable learning new systems

• A genuine interest in education and supporting student development

Salary & Details:

• £30,000 per annum

• Full-time, permanent role based in Chelsea

• Friendly, purposeful team environment within a growing education centre

• Varied, fulfilling role with scope to develop your skills

If you’re an organised and engaging communicator who thrives in a people-focused role, this is a fantastic opportunity to join a passionate team making a real difference.

* As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.